Senior Payroll Specialist

Senior Payroll Specialist

Miejsce pracy: Bydgoszcz

Your responsibilities

• Payroll Management
• Coordinate monthly payroll activities for approximately 400 employees across eight countries in Europe and Asia-Pacific.
• Review and audit payroll data, reports, and calculations to ensure accuracy and compliance.
• Partner with multiple external payroll providers to process monthly payroll and resolve payroll-related issues.
• Ensure employees are paid accurately and on time.
• Prepare payroll-related reporting, reconciliations, and general ledger files.
• Support annual payroll activities, year-end processing, and statutory reporting requirements.
• Maintain payroll records and documentation in accordance with audit and legal requirements.
• Prepare employment verification forms, social security documentation, and other statutory paperwork as required.
• Benefits & Employee Support
• Support the administration of pension, benefits, and wellbeing programs.
• Facilitate enrolments, deductions, contributions, and changes with vendors and carriers.
• Provide exceptional customer service to employees and managers regarding payroll and benefits inquiries.
• Ensure timely responses to payroll and benefits questions and requests.
• Experience supporting pension and benefit programs, including compliance with country-specific statutory requirements across Europe, is considered an asset.
• Systems, Reporting & Compliance
• Manage and support the Time & Attendance system.
• Prepare regular and ad hoc reports for HR, Finance, management, regulatory bodies, and external partners.
• Ensure compliance with payroll, employment, tax, and benefits legislation across supported countries.
• Maintain and continuously improve payroll procedures and user documentation.
• Projects & Continuous Improvement
• Participate in global payroll and HR projects.
• Identify opportunities for automation, process optimization, and operational efficiencies.
• Support strategic HR initiatives and payroll transformation projects.

Our requirements

• Experience
• Minimum 3 years of payroll experience supporting European and/or Asia-Pacific countries.
• Experience managing end-to-end payroll processes.
• Hands-on experience with year-end payroll activities and statutory reporting.
• Experience working with external payroll providers.
• Experience with benefits, pensions, and statutory programs is an asset.
• Skills & Knowledge
• Strong understanding of payroll processes, employment legislation, and compliance requirements.
• Excellent analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to handle sensitive and confidential information with professionalism and integrity.
• Strong customer service and stakeholder management skills.
• Excellent communication and interpersonal skills.
• Advanced Microsoft Excel skills, including data analysis, formulas, reporting, and reconciliation.
• Experience with HRIS, payroll, and workforce management systems.
• Ability to work independently while collaborating effectively across multiple teams and regions.
• Language Requirements
• Fluent English and Polish, both written and spoken.

What we offer

• Permanent employment contract.
• Full-time position, Monday to Friday, working hours 9:00 AM – 17:00 PM.
• Flexible work model : hybrid (2 days from office / 3 days from home ) or office-based, depending on your preference.
• Company-provided equipment, including a laptop and monitor.
• Attractive employee benefits package (see Benefits section below).
• Comprehensive onboarding and training delivered by experienced team members who will guide and support you every step of the way.
• A supportive environment that recognizes you are new and provides the time and resources needed to succeed.
• Opportunities for professional development, knowledge sharing, and continuous learning in a collaborative team where questions are always encouraged.
• Great workplace culture, including coffee from Bydgoszcz's finest local roastery, fresh fruit Wednesdays, and free on-site parking.

Benefits

• sharing the costs of sports activities
• private medical care
• sharing the costs of professional training & courses
• life insurance
• remote work opportunities
• fruits
• integration events
• retirement pension plan
• corporate library
• no dress code
• coffee / tea
• drinks
• parking space for employees
• leisure zone
• holiday funds
• employee referral program
• one shorter working day
• platforma nauki jęzków obcych
• Employee Assistance Program
• Platforma Achievers - Connections

We are seeking an experienced Senior Payroll Specialist – Europe & Asia-Pacific to join our growing Global Payroll team.

This role is responsible for coordinating and overseeing payroll operations across multiple countries in Europe and the Asia-Pacific region, ensuring accurate and timely payroll processing, compliance with local legislation, and an exceptional employee experience. The successful candidate will partner closely with external payroll providers, HR, Finance, and business leaders while driving process improvements and operational excellence.

If you thrive in an international environment, have strong payroll expertise, and enjoy solving complex challenges, we would love to hear from you.

Livingston Poland Sp. z o.o.

At Livingston, we are committed to fostering a flexible, growth-oriented environment where you can thrive. Our culture is built on respect, recognition, and collaboration, and we empower our team with trusted expertise, continuous learning opportunities, and long-term support. We offer competitive compensation, comprehensive benefits, and a transparent pay philosophy aligned with market data and job-related factors.

Base salary is one component of our total rewards package which also includes incentive opportunities, benefits, and professional development. Salary ranges are established by location and reflect relevant factors such as skills, experience, and market conditions. The good-faith salary range for this position is 6,762–9,660 PLN . Actual compensation will be determined based on these factors and may vary accordingly.

Wszystkie informacje o przetwarzaniu danych osobowych w tej rekrutacji znajdziesz w formularzu aplikacyjnym, po kliknięciu w przycisk "Aplikuj Teraz".