Client Transitions Assistant Manager

Client Transitions Assistant Manager

Miejsce pracy: Gdańsk

Your responsibilities

• The below list is not finite and may be added to. The combination of tasks required to be executed will vary depending on business needs.
• Working with the new client to ensure all the requisite information necessary is received to be able to begin the initial take on in a timely manner
• Load all listed open tax lots into our system and liaising with our Middle Office Department to ensure that all OTC Open tax lots are loaded onto our system along with the daily trades that will be loaded once the initial positions are reconciled
• Reconciling back to the prior administrator books and records and accounting for any differences that may occur between the prior administrator’s system and the HedgeServ in-ho
• Liaising with the HedgeServ NAV team during the parallel period where both the previous administrator and HedgeServ are both producing a NAV
• Reviewing work and support Analysts in preparing reconciliations

Our requirements

• Accounting, Finance or Business Degree
• Reconciliation skills with ability to problem solve and to resolve breaks
• Ability to be flexible and work effectively both within a team structure or independently
• Strong verbal and written communication skills
• IT Literate
• Good initiative tempered with identifying when escalation is required
• Minimum of 2-3 years’ experience working in a Hedge Fund Administration Firm is desired. Alternative Hedge Fund experience may be considered.

What we offer

• LuxMed Premium Package for you and your family, offering broad access to medical tests and specialist consultations, as well as greater comfort of treatment (including the Oncological Preventive Health Care Program, Freedom of Treatment program, dental and psychological care)
• ️Life insurance and travel insurance, so you can feel safe in any situation
• MyBenefit Platform – you decide how to spend your points (e.g. vouchers, cinema tickets, online shopping, cultural events, or a Multisport card that gives you access to gyms, swimming pools, fitness classes, and hundreds of sports facilities across Poland)
• Employee referral program – know someone who’d like to join us? A financial bonus is waiting for you!
• Remote, hybrid or office-based work options
• 100% funding for certifications and postgraduate studies accredited by ACCA, CIMA and IOB
• From day one, you’ll have the opportunity to join a dedicated Graduate Programme that supports skill development, offers mentoring, and clearly outlines your career path*
• Technical workshops and soft skills training – we’ll provide on-the-job trainings to help you quickly gain new knowledge and skills with the support of experienced professionals
• Sport and Social Club – team outings, company events, sports activities, and charity initiatives await you
• Support for workplace equipment, glasses, retirement savings (PPK), and programs promoting mental health and wellbeing – because your comfort and health matter to us

Benefits

• sharing the costs of sports activities
• private medical care
• sharing the costs of professional training & courses
• life insurance
• remote work opportunities
• integration events
• employee referral program
• opportunity to obtain permits and licenses

HedgeServ Limited

At HedgeServ, we’re redefining what’s possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.

Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.

We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.

HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation.

Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.

The successful candidate will join a team responsible for onboarding of new clients onto the HedgeServ platform, reporting directly to the Manager in this department but also with the support of the Director and Managing Director. They will be involved in every aspect of the client transition with each new client being treated as a project with specific deadlines to be met throughout. By the end of each project the team will have reconciled back all aspects of the NAV to the prior administrator and handed the client over to the NAV team who will then move on with Hedgeserv’s daily and monthly processes. The requisite Induction Training will be provided in addition to both compulsory training (AML/KYC) and optional training. Additional role-specific training shall be provided by the Manager and Director.

Due to the quantity of responses received for each job posting, a personal response to each candidate with further status updates will not be available. Please Include The Following statement in your application: "I hereby authorize you to process my personal data included in my job application for the needs of the recruitment process in Accordance with the Personal Data Protection Act dated 29.08.1997 (uniform text: Journal of Laws of the Republic of Poland in 2014, item 1182, 1662)".