Executive Assistant (with German)

Executive Assistant (with German)

Miejsce pracy: Opole

Your responsibilities

• Calendar management: Complex scheduling and coordination of meetings across time zones.
• Travel arrangements: Organizing end-to-end business travel, including logistics and accommodation.
• Executive support: Managing inbox, correspondence, and documentation flow.
• Project coordination: Supporting project logistics, documentation, and status tracking.
• Reporting: Preparing reports, summaries, and presentations for leadership.
• Stakeholder communication: Acting as a liaison between executives, teams, and external partners.
• Event management: Coordinating webinars, training, and corporate events.
• Research & analysis: Conducting research and gathering insights to support business decisions.

Our requirements

• Proven experience in executive-level support within a dynamic, international corporate environment.
• Advanced German (minimum C1) and strong English (minimum B2) language skills.
• Strong stakeholder management skills and the ability to build effective relationships across all organizational levels.
• Excellent organizational and prioritization skills, with a track record of managing multiple complex tasks simultaneously.
• High level of discretion and ability to handle confidential information.
• Proactive, detail-oriented, and solution-focused mindset.
• Experience in project coordination and administrative process management.
• Ability to work independently and support senior leadership in a dynamic environment.

What we offer

• Well-being culture: medical care with Medicover, private life insurance, and Sports card. But we went one step further by creating our own Capgemini Helpline offering therapeutical support if needed and the educational podcast "Let's talk about wellbeing" which you can listen to on Spotify.
• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, TED Talks and Udemy Business materials and trainings.
• Continuous feedback and ongoing performance discussions thanks to our performance management tool GetSuccess supported by a transparent performance management policy.
• Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home, thanks to home office package (including laptop, monitor, and chair). Ask your recruiter about the details.

Benefits

• sharing the costs of sports activities
• private medical care
• life insurance
• no dress code
• parking space for employees
• extra social benefits
• redeployment package
• employee referral program
• charity initiatives
• access to courses e.g. Excel, VBA, RPA, Customer Care
• unlimited access to Udemy Business
• free chat/call with a therapist

Recruitment stages

• Interview with the recruiter
• Competency Tests/Language Verification
• Video call with a manager
• Final Decision

Your role

As an Executive Assistant, you will act as a trusted partner to senior leadership, supporting them in managing daily operations, priorities, and communication. You will ensure smooth coordination across teams, handle complex administrative matters, and help drive efficiency in a fast-paced environment. In this role, you will work closely with internal and external stakeholders, maintaining high standards of organization, discretion, and professionalism while contributing to effective business operations.

Capgemini Polska

Capgemini is an AI-powered global business and technology transformation partner, delivering tangible business value. We imagine the future of organizations and make it real with AI, technology and people. With our strong heritage of nearly 60 years, we are a responsible and diverse group of over 420,000 team members in more than 50 countries. We deliver end-to-end services and solutions with our deep industry expertise and strong partner ecosystem, leveraging our capabilities across strategy, technology, design, engineering and business operations.

I agree to the processing of personal data provided in this document for realising the recruitment process pursuant to the Personal Data Protection Act of 10 May 2018 (Journal of Laws 2018, item 1000) and in agreement with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).