Senior Department Support Specialist I

Senior Department Support Specialist I

Miejsce pracy: Magnice (pow. wrocławski)

Your responsibilities

• Provide administrative support to the warehouse management and other key personnel, including managing schedules, coordinating meetings.
• Maintain and organize warehouse files, ensuring all documents are accurate, up-to-date, and easily accessible.
• Monitor and track the working hours of warehouse operators, ensuring compliance with labor laws and company policies.
• Maintain accurate records of employee attendance, overtime, and shift changes.
• Assist in scheduling shifts, ensuring optimal coverage to meet operational needs while managing employee time-off requests.
• Generate regular reports on warehouse performance, labor utilization, and other key metrics for review by management.
• Assist with the analysis of data to identify trends, inefficiencies, and opportunities for improvement.
• Conduct regular audits of timekeeping and attendance records to ensure compliance with company standards.
• Provide support during peak periods or special projects.

Our requirements

• High school diploma or equivalent required; Bachelor’s degree in Business Administration, Supply Chain Management, or a related field is preferred.
• 2 or 3 years of experience in an administrative or support role within a warehouse or logistics environment.
• English B2.
• Fluent Polish.
• Ukrainian as an advantage.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with warehouse management systems (WMS) and timekeeping software is a plus.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Attention to detail and a commitment to accuracy in record-keeping.

What we offer

• Attractive salary.
• Full-time employment contract.
• Opportunities for development in the organization.
• Annual bonus.
• Access to company training and learning platform.

Benefits

• sharing the costs of sports activities
• private medical care
• life insurance
• corporate products and services at discounted prices
• integration events
• parking space for employees
• extra social benefits
• pre-paid cards
• employee referral program

• The pay information, including salary bands, will be shared with candidates upon invitation to the first interview.
• The final salary offered within the stated range will be determined following a thorough assessment of a candidate's overall profile, including but not limited to qualifications for the role, technical and soft skills, and level of experience.

By clicking on the “Aplikuj(Apply)” button or otherwise sending a recruitment application, you agree to the processing of your personal data by NORTHERN LIGHT SERVICE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ with its registered office in: ul. Logistyczna 1A, 55-080 Katy Wrocławskie (Employer), as a personal data administrator for the purpose of recruiting for the position indicated in the advertisement. Your personal data will be processed based on the following legal grounds: (a) to take action on your request prior to entering into a contract (e.g. information on expected salary and availability to start work); (b) based on our legitimate interest (e.g. name, surname, date of birth, contact details, education, professional qualifications, history of previous employment); (c) based on your consent, which is given by sending application documents containing information such as image or interests. Provision of all personal data mentioned above is voluntary, while the data mentioned in a) and b) are necessary to participate in the recruitment. Failure to provide the data will result in the inability to consider the application. Providing the remaining data is voluntary, but may help the recruitment process run smoothly. You have the right to request access to your data (including obtaining a copy), rectification of data, deletion, restriction of processing, transfer, as well as to object to its processing. You also have the right to file a complaint with the President of the Office for Personal Data Protection. Your personal data may be transferred to providers of job advertisement publication services, providers of recruitment management systems, providers of IT services (hosting), providers of IT systems. The personal data you provide will not be used for profiling or automated decision-making. Your personal data will be processed for a period of 1 year, unless you have given separate consent for the use of your personal data in future recruitments. To exercise your rights or if you have any questions regarding the processing of your personal data, please contact us at: Wyświetl e-mail na pracuj.pl.