Inside Sales Manager / Coordinator (Bid Coordinator)

Inside Sales Manager / Coordinator (Bid Coordinator)

Miejsce pracy: Warszawa

Your responsibilities

• Providing support to proposals, senior proposal management staff and, as your capabilities grow, lead the final stage coordination of preparing small to medium proposals.
• Coordinating directions during final stage to graphic designers, publishing technicians, editors, and other support staff, as well as partners and subconsultants.
• Writing, editing, and performing research for non-technical proposal sections.
• Coordinating and/or managing production of response documents, monitor and hold self and team to proposal directive schedule,
• Monitoring client websites for information and addenda.
• Scheduling, leading, or participating in kick-off meetings and other milestone meetings, as appropriate.
• Developing new or update existing sales qualification materials.
• Learning and actively following sales procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as branding guidelines.
• Updating information in Jacob’s Client Success Platform (CSP) and business development-related tools and databases.
• Evaluating and resolving problems by applying appropriate solutions and seeking leadership guidance as necessary.
• Developing an understanding of business objectives, priorities, and sales strategies, especially as they relate to the proposal process, Develop knowledge of company markets, partner/ competitor/subconsultant firms, clients, and industry trends.
• Building working relationships with Operations, other staff, Selling Units, and Sales Enablement teams both locally and across the network.
• Participating in in-house business development activities as appropriate;

Our requirements

• Minimum BS/BA in journalism, English, communications, management or similar.
• Minimum 4 years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables.
• Proposal experience in the engineering, architecture, constructions etc. will be additional advantage.
• Strong organizational qualities and attention to detail and quality.
• Excellent oral and written communication skills.
• Strong English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content.
• Proficient in Microsoft Office suite (mandatory).
• Adobe Creative Suite including In-Design will be additional advantage.
• Experienced in CRM software (Salesforce preferred).
• Ability to work both collaboratively and independently.

What we offer

• Work in an experienced project team and take part in international and prestigious projects at a company active in all areas of infrastructure investment.
• Work in an experienced team at a global company active in all areas of infrastructure investment.
• Benefits package: private medical care, additional life insurance, the ability to choose your own benefits on the MyBenefit platform, support for employees and their families in difficult life situations, and many more.
• Holiday allowance "vacation under the pear tree".
• Flexible workday start (between 7:30 and 10:00) and “short Fridays” (we work Monday – Thursday 8.5h, Friday 6h).
• Possibility to work in the office or in a hybrid model.

Benefits

• sharing the costs of sports activities
• private medical care
• life insurance
• remote work opportunities
• flexible working time
• integration events
• dental care
• corporate sports team
• coffee / tea
• parking space for employees

Jacobs

At Jacobs, we deliver projects that truly make a difference — from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

We are currently expanding our Global Design Center in Kraków to meet evolving process needs and increasing recruitment demand. The CSS team — the creative team — is seeking talented and experienced Inside Sales Coordinator who want to co‑create Proposal Team and cooperate with European or US region.