Executive Assistant (Senior Leadership)

Executive Assistant (Senior Leadership)

Miejsce pracy: Warszawa

About the project

Your role

As an Executive Assistant to Senior Leadership, you will provide high-level administrative, operational, and business support to senior leaders, ensuring effective coordination, follow-up, and execution of key business priorities. You will act as a trusted partner, helping to manage executive activities, facilitate communication, and maintain alignment across stakeholders. This role offers broad exposure to senior leadership and the opportunity to take ownership of initiatives as the business continues to evolve.

Your responsibilities

• Coordinate Executive Committee (ExCo) activities, including meeting logistics, travel arrangements, agenda preparation, and follow-up on actions and decisions
• Prepare high-quality PowerPoint presentations, reports, and briefing materials for senior leadership.
• Partner closely with Executive Assistants and key stakeholders to ensure smooth communication and effective coordination across the organization.
• Track, monitor, and follow up on key actions, deliverables, and business priorities.
• Support senior leaders in managing day-to-day business operations, strategic initiatives, and organizational priorities.
• Establish structure and consistency around meetings, action tracking, and reporting processes.
• Build strong and trusted relationships with senior stakeholders across the organization.
• Proactively identify opportunities to improve ways of working and take ownership of additional responsibilities and initiatives as the role evolves

Our requirements

• Minimum 3 years of experience providing direct support to senior leaders (Director, VP, C-level) as an Executive Assistant, Business Support Specialist, Administrative Coordinator,
• or in a similar role.
• English proficiency at C1 level or above, with excellent verbal and written communication skills and the ability to interact confidently with senior stakeholders.
• Advanced proficiency in Microsoft 365 applications, including PowerPoint, Excel, Outlook, and Teams.
• Highly organized and detail-oriented, with excellent planning, prioritization, and follow-through skills.
• Ability to work independently, manage multiple priorities, and adapt quickly in a fast-paced environment.
• Comfortable operating with discretion and professionalism in a corporate environment, including handling sensitive or confidential information.
• Strong interpersonal skills, emotional intelligence, and the ability to build credibility and trust with diverse stakeholder groups.
• A proactive, service-oriented mindset and a strong sense of ownership.

What we offer

• Well-being culture: medical care with Medicover, private life insurance, and Sports card. But we went one step further by creating our own Capgemini Helpline offering therapeutical support if needed and the educational podcast "Let's talk about wellbeing" which you can listen to on Spotify.
• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, TED Talks and Udemy Business materials and trainings.
• Continuous feedback and ongoing performance discussions thanks to our performance management tool GetSuccess supported by a transparent performance management policy.
• Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home, thanks to home office package (including laptop, monitor, and chair). Ask your recruiter about the details.

Benefits

• sharing the costs of sports activities
• private medical care
• life insurance
• no dress code
• parking space for employees
• extra social benefits
• redeployment package
• employee referral program
• charity initiatives
• access to courses e.g. Excel, VBA, RPA, Customer Care
• unlimited access to Udemy Business
• free chat/call with a therapist

Recruitment stages

• Interview with the recruiter
• Competency Tests/Language Verification
• Video call with a manager
• Final Decision

Capgemini Polska

Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 360,000 team members globally in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms.

I agree to the processing of personal data provided in this document for realising the recruitment process pursuant to the Personal Data Protection Act of 10 May 2018 (Journal of Laws 2018, item 1000) and in agreement with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).