Junior Office Assistant

We're looking for a Junior Office Assistant to join our Employee Experience & Operations team. In this role, you'll help shape a workplace where nearly 300 people across three continents can focus on doing great work because everything behind the scenes runs smoothly.

You'll build a strong foundation in office operations and executive support while contributing to projects across employee experience, learning and development, employer branding, and internal communication.

If you're naturally organized , enjoy helping people , and get genuine satisfaction from bringing order to chaos , we'd love to meet you!

About us: GetResponse is a SaaS company recognized for its industry-leading email marketing and marketing automation software. We’ve been serving our customers since 1998 and are proud to have 350,000+ SMBs and 1,000+ enterprise customers on board. 

Main tasks:

• managing the day-to-day operations of our office, including workspace organization and ordering office supplies, groceries, and other essentials
• coordinating business travel, including booking transportation and accommodation
• supporting our Board Members by organizing meetings, managing calendars, handling correspondence and documents, arranging lunches, and registering business expenses
• assisting with simple financial settlements and administrative paperwork
• managing incoming and outgoing correspondence and ensuring smooth document flow across teams and internal systems
• working with suppliers, partners, and service providers by placing orders, coordinating deliveries, and maintaining great relationships
• providing day-to-day administrative support to employees across the company
• helping organize company events, internal initiatives, and cross-functional HQ meetings

You may be the perfect fit if you:

• have experience working with people, especially in customer service, hospitality, retail, office administration, or similar roles - including internships, part-time jobs, summer jobs, or volunteer experience
• communicate confidently in both English (C1+) and Polish (native or near-native) , both verbally and in writing
• are comfortable learning new digital tools; experience with macOS is a plus

You'll thrive in this role if you enjoy: 

• being the person people know they can rely on
• creating structure and keeping things organized
• paying attention to detail
• working with a variety of people and tasks every day
• making life a little easier for everyone around you
• seeing others succeed and knowing you've helped make it happen

Salary range:

• 5 250 - 5 500 PLN gross monthly on contract of employment

Extra perks include*: 

• private medical care for employees and their family members
• employee referral program - up to 10 000 PLN for recommending a friend
• corporate life insurance
• employee pension program (PPE) 
• free breakfasts and lunches every time you work from the office, so you can focus on what matters most.
• commute support - free employee parking for those who prefer to drive and subsidy for monthly public transportation tickets to make your daily commute easier and more affordable
• strong wellbeing and mental health culture - mental health helpline, sport card, etc. 
• modern equipment - most of our teams work on MacBooks
• English language classes internal initiatives like webinars, knowledge-sharing sessions, and more!

*Some benefits may be available for the talents hired under the contract of employment, only. 

Apply and enjoy our recruitment process! 

1. Review stage: We’ll review your CV and assess your experience and skills against the requirements of the role.
2. Phone interview: We’d like to get to know you better - and give you the opportunity to get to know us too. We’ll talk about your experience, motivation, and what you’re looking for in your next role.
3. Hiring Manager Interview & Task: Show us what you’ve got! You’ll meet your future manager, learn more about the role and the team, and complete a brief task tailored to the role. You’ll also have the opportunity to ask any questions you may have.
4. Second interview: A short call with our Head of Talent Development to wrap up the process and give you the opportunity to ask any final questions.
5. Offer: If everything clicks, we’ll make you an offer - and hopefully welcome you to the team!

Michasia is the recruiter responsible for this process - if you have any additional questions, feel free to contact her!