Workplace Architect

Start: ASAP Contract type: B2B Rate: up to 205 PLN/h Workload: Full-time (40 hours/week). Duration: 3 months Location: Remote Languages: English C1, German nice to have Summary: The Workplace Architect plays a critical role in leading the migration of file shares to SharePoint Online. The main focus of this role is to establish a robust technical architecture, minimize risks during the migration process, and ensure a smooth transition to production stages. Responsibilities: Review, challenge, and optimize the target SharePoint Online architecture, information structure, governance model, and migration strategy. Validate migration readiness and define the migration roadmap and wave-based migration approach. Analyze complex migration scenarios, including long file paths, unsupported characters, large file volumes, permission inheritance challenges, Excel files containing macros, and other migration blockers. Define remediation and exception handling strategies for problematic content and establish migration standards. Guide and mentor the SharePoint SME in the setup, configuration, and optimization of migration tooling (Quest, ShareGate, and supporting utilities). Design pilot migration scenarios, success criteria, testing procedures, rollback plans, and cutover activities. Lead pilot migrations, review results, and adjust migration design, tooling configuration, and migration processes based on lessons learned. Provide technical governance during the first production migration waves and ensure adherence to quality, security, and compliance requirements. Manage technical risks, dependencies, and stakeholder communication related to migration activities. Support decision-making regarding target platforms, archiving strategies, and content consolidation opportunities. Must Haves: Deep expertise in Microsoft 365 and SharePoint Online architecture. Extensive experience with large-scale File Share to SharePoint migrations. Strong understanding of SharePoint information architecture, governance, permissions, metadata, retention, and compliance. Practical experience with ShareGate, Quest, and migration factory approaches. Experience designing migration waves, pilot migrations, cutover plans, and data remediation strategies. Strong stakeholder management and workshop facilitation skills. Nice to Have: Knowledge of alternative migration tools not mentioned (e.g., AvePoint). Experience in training teams on migration processes.