Executive Virtual Assistant (Marketing & Operations)

We're hiring an Executive Virtual Assistant to support two sister brands — one in marketing and the other in travel/lifestyle. The responsibilities are almost identical across both, with the travel brand including light support for an upcoming book launch.

If you’re highly organized, comfortable juggling multiple tasks, and enjoy working behind the scenes to keep things moving — this might be a great fit.

What You’ll Be Doing

• Handle client onboarding — send/collect agreements and set up folders/checklists.
• Manage inbox and calendar—reply with prepared responses, schedule calls, log notes and tasks.
• Keep CRM pipelines updated (GoHighLevel) — tags, forms, links, follow-ups.
• Maintain a Notion task and content calendar.
• Schedule approved posts on Meta Planner and LinkedIn.
• Update simple Canva templates (checklists, proposals, story frames).
• Send a short weekly progress summary.

Book Launch Support (Travel Brand Only)

• Keep a light launch timeline in Notion.
• Build outreach lists (reviewers, bloggers, influencers, podcasts).
• Send first-pass outreach emails from templates.
• Track replies and organize screenshots/testimonials.

Tools You’ll Be Using

• Notion (must be comfortable)
• GoHighLevel (training can be provided if needed)
• Meta Planner + LinkedIn Scheduling
• Canva (basic edits)

What We’re Looking For

• Fast learner — comfortable figuring things out
• Detail-oriented (no missed links, wrong names, or messy files)
• Someone who enjoys checklists, structure, and keeping things tidy

Availability & Compensation

20–30 hours/week

Monday–Friday with 2–3 hours daily overlap in EST / Pacific Time