Administration Specialist

Administration Specialist

Miejsce pracy: Wrocław

Recruitment for

our Client, we are currently seeking a qualified candidate for the position of Administration Specialist.

Your responsibilities

• Supervision of the proper functioning of the office.
• Taking care of supplies, equipment, office materials, and food items for both the office and the warehouse.
• Handling incoming and outgoing correspondence; sending scans of important letters to the headquarters.
• Managing and coordinating cooperation with service providers (cleaning service, rental of warehouse and office equipment, BDO service provider, etc.).
• Managing company car rentals: scheduling periodic inspections and tire changes, supporting employees in case of accidents/collisions, organizing vehicle returns and rental extensions.
• Managing employee accommodations: conducting market research to find suitable properties for the company’s needs, negotiating rental conditions and prices, signing contracts, maintaining ongoing contact with property owners, mediating in tenant–landlord disputes, providing support in case of equipment issues, and extending lease agreements.
• Ensuring the proper technical condition of the office, reporting any defects or irregularities to the building administrator, and organizing repairs.
• Overseeing waste management in both the warehouse and office, placing monthly orders for container replacements, and communicating with the BDO service provider regarding the company’s environmental obligations.
• Entering data into the company’s internal system and supporting document flow management, including contract handling.
• Administering the lunch benefit platform: adding new users and submitting reports.

Our requirements

• University degree.
• Very good command of MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in Polish and English.
• Previous experience in a similar role will be an asset.
• Good organizational skills, flexibility, and attention to detail.
• Ability to multitask.

What we offer

• Competitive salary.
• Stable employment in a fast-growing international organization.
• Annual bonus opportunity after one year of employment.

Benefits

• sharing the costs of sports activities
• life insurance
• corporate products and services at discounted prices
• integration events
• meal passes

Recruitment stages

• Your CV undergoes initial screening by our recruiters
• We e-mail you to ask if we can send your CV to the Employer
• Check if the message is not in your SPAM folder
• Having received your consent, we send the CV to the Employer
• The Employer analyzes and evaluates your CV
• If the Employer is interested, they will contact you

Wszystkie informacje o przetwarzaniu danych osobowych w tej rekrutacji znajdziesz w formularzu aplikacyjnym, po kliknięciu w przycisk "Aplikuj Teraz".