Immigration Specialist

We are seeking an Immigration Specialist to join our team and play a crucial role in managing immigration-related activities for employees and stakeholders.

If you thrive in a fast-paced environment, have a keen attention to detail, and are dedicated to providing excellent service, this role could be a great opportunity for you. Join a team that values teamwork, compliance, and operational excellence.

Oversee the preparation of documentation for Polish work and residence permits, including initial applications, renewals, job condition updates, and ensuring compliance with legal requirements Draft employer-side paperwork for Polish visas, work permits, and residence permits Partner with immigration vendors to ensure processes run smoothly and efficiently Act as the primary liaison for employees, managers, and HR teams throughout every stage of the immigration process Deliver accurate information and guidance to stakeholders, ensuring service expectations are met and support is provided as needed Track the progress of immigration cases, address issues, and implement effective solutions when challenges arise Identify areas for improvement in existing workflows and implement changes to enhance efficiency Educate employees on company policies and ensure adherence to immigration regulations and internal guidelines Provide updates on case progress, collect feedback from stakeholders, and prepare comprehensive reports for management Ensure strict compliance with company policies, immigration laws, and data protection regulations, including GDPR requirements Collaborate with HR teams, managers, vendors, and government authorities to facilitate compliant and effective immigration processes Monitor permit expiration dates and other critical deadlines to ensure timely follow-ups and necessary actions Deliver high-quality results within established timeframes, working both independently and with minimal supervision Bachelor’s or Master’s degree in a relevant field of study At least one year of professional experience in Immigration, Global Mobility, HR, or a related area Ability to adhere to established procedures while identifying and suggesting improvements Strong skills in problem-solving, negotiation, and decision-making Quick learner with the ability to manage multiple priorities and take initiative in a fast-moving environment Exceptional planning and organizational skills Ability to work effectively under tight deadlines and manage workload in high-pressure situations Proven ability to collaborate with cross-functional teams to achieve shared goals Strong interpersonal and communication skills with a focus on delivering excellent service to stakeholders Ability to build and maintain strong relationships with stakeholders to ensure positive outcomes Commitment to confidentiality and sound judgment when working with sensitive information Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams Interest in using AI-powered tools (e.g., Microsoft Copilot, ChatGPT) to improve processes and increase efficiency Interest in refining workflows and enhancing operational effectiveness Fluency in both English and Polish, with a minimum B2 level in written and spoken communication