Head of Finance

Head of Finance

Miejsce pracy: Gliwice

Your responsibilities

• Lead the finance, administration, and HR administration function, overseeing accounting, controlling, treasury, tax, and payroll
• Oversee the accounting books, in particular the month-end close process and tax settlements, in cooperation with the chief accountant; maintain hands-on command of the accounting system (Comarch Optima) sufficient to independently verify and control the books
• Co-establish key financial policies together with the CFO (e.g. revenue recognition principles, valuation of long-term contracts)
• Prepare the annual budget and rolling financial forecasts
• Drive the optimization and standardization of accounting processes as the company scales, including proposing improvements to the configuration and use of the accounting system (Comarch Optima)
• Support cash flow management and long-term financial modelling aligned with the company's 2025-2030 strategy
• Prepare management reporting, KPI dashboards, and variance analysis for the CEO, Management Board, Supervisory Board, and investors
• Prepare draft materials and dashboards for the Management Board and Supervisory Board, for presentation by the CFO
• Manage the financial aspects of EU and national grant-funded projects (e.g. FENG, PARP, ESA programmes): budgeting, cost eligibility, reporting, and audits
• Monitor project controlling for space missions and hardware programmes on an ongoing basis, including cost tracking, milestone invoicing, and margin analysis
• Prepare draft responses to auditor and investor due diligence queries, subject to CFO approval; manage data room administration
• Resolve routine VAT/WHT questions on cross-border transactions independently, escalating unusual or contentious cases to the CFO
• Ensure compliance with Polish accounting standards, tax regulations, and corporate law (KSH), working with external accountants, auditors, and legal advisors
• Oversee HR administration, payroll, and compliance with the Polish Labour Code (Kodeks pracy) and GDPR in HR processes.
• Lead and mentor a small finance and administration support team

Our requirements

• 7+ years of experience in finance, including 3+ years in a leadership role (Head of Finance, Finance & Administration Manager, Financial Controller, or similar)
• Experience implementing or upgrading ERP, controlling, or HR/payroll tools
• Strong knowledge of Polish accounting standards (Ustawa o rachunkowości), CIT/VAT regulations, and financial reporting requirements — at the level of shaping policy, not only applying it
• Practical knowledge of Polish labour law, payroll, and social security regulations (ZUS, PIT, PPK), including different forms of employment (UoP, B2B, UZ/UoD)
• Hands-on experience with budgeting, controlling, and cash flow management in a project-based organization
• Experience with publicly funded R&D projects (NCBiR, PARP, FENG, Horizon Europe, or ESA contracts), including cost eligibility and grant reporting
• Ability to build financial models and present financial information clearly to non-financial stakeholders, including boards and investors
• Proficiency in Excel and hands-on working knowledge of Comarch Optima (Księga Handlowa module) or a comparable accounting ERP system, sufficient to control the books directly and identify process improvements
• Experience with HR/payroll systems
• Fluent Polish and professional English (min. B2), both spoken and written
• Hands-on attitude: comfortable operating both strategically and in day-to-day execution in a scale-up environment

Optional

• Experience in a VC-backed company, including investment rounds, due diligence, or investor reporting
• Background in deep-tech, hardware manufacturing, aerospace, or another engineering-driven industry
• Experience with IFRS reporting or audit background (ACCA, CIMA)
• Familiarity with transfer pricing, R&D tax relief (ulga B+R, IP Box), and export transactions
• Experience designing compensation and benefits structures, including ESOP or incentive plans

What we offer

• A key leadership role with real impact on the growth of one of Poland's leading NewSpace companies
• Direct cooperation with the CFO, CEO, and Management Board on strategic decisions, including the company's transition from supplier to mission integrator
• Exposure to international customers, investors, and space agencies
• Flexible working hours and hybrid work options
• Co-financing of kindergarten or nursery fees
• A wide range of benefits to choose from, including sports cards, private healthcare, and more

Benefits

• sharing the costs of sports activities
• private medical care
• remote work opportunities
• corporate gym
• corporate sports team
• no dress code
• drinks
• parking space for employees

This role works in close, day-to-day partnership with the CFO, taking ownership of financial and administrative operations while the CFO retains responsibility for strategic decisions and external representation (Supervisory Board, investors, auditors).

We believe in a "human" approach to work and care about work-life balance. Additionally, one of our most significant assets is our attention to mutual support and knowledge exchange at work.

KP LABS SP Z O O

Founded in 2016, KP Labs is a New Space enterprise driving space exploration with automated spacecraft operations and robotic technologies. We provide a comprehensive suite of hardware, software, and on-board data processing algorithms.

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