Administration & HR Specialist

We're a tech-driven insurance company with Latvian roots, causing waves in industry with our fresh approach. Our secret? Placing people's lifestyles at the heart of our products and leveraging the power of automation. The result is an insurance experience that's as hassle-free as it gets. No need to buy and cancel policies anymore - just a simple, convenient subscription service that smoothly integrates insurance into your everyday life. Today, we are sprinkled across Latvia, Lithuania, Poland, France, Germany, Italy, and Estonia. We're all over the place, and we're just getting started. We are on a mission to redefine the way you think about insurance.

Which Balcia insurance subscription are you?

This role is all about keeping the office running smoothly – from reception and vendor coordination to supporting the People & Culture team. Good organization, independence, and a hands‑on attitude will be key. Sounds like a fit? Let us know!

Get ready to:

• Keep the office space tidy and fully functional
• Ensure smooth front desk operations – manage meeting room bookings, welcome guests, and support meetings
• Handle the flow of company documents (contracts, invoices, and more)
• Coordinate and oversee external service providers (cleaning company, coffee machine supplier, office equipment vendors) and liaise with building management
• Assist in organizing business trips – from booking flights to arranging accommodation
• Take care of office and kitchen supply orders
• Support the People & Culture team with recruitment, onboarding/offboarding, and employee initiatives
• Help organize internal meetings and company events

To fit here you'll need:

• At least one year of experience in an office administration role
• Proficiency in using MS Office programs (Excel, Word, and Outlook)
• Strong communication skills and the ability to work in a team
• Independence in handling tasks and problem‑solving, good work organization, and proactiveness

Reasons why you'll love it here:

You will be working from our modern office in the Warsaw (almost) city center, while also having the option of a nomad‑desk. It means that you can occasionally choose to work from dynamic locations across Riga, Tallinn, and Vilnius, or, if you wish, your home office.

Our flat organizational structure empowers each employee to make meaningful decisions and contribute directly to our shared vision. Our bonus system aligns your personal goals with company objectives, giving you the freedom to grow in a way you see fit and earn a little extra along the way.

Balcia brings a whole new meaning to insurance, making it dynamic, vibrant, and full of exciting surprises! To make your start here as smooth as possible we'll provide effective onboarding.

You'll receive a competitive salary that's based on your competencies and previous experience. You'll receive high quality health insurance (from day one!), additional paid days off, amazing discounts on Balcia products to keep you and your family safe, and many more. As lovers of surprises, we make sure that each year our benefits package is reviewed with the intent to include even more bonuses!