Accounting and Administrative Specialist (f/m)

Accounting and Administrative Specialist (f/m)

Miejsce pracy: Nowa Wola (pow. piaseczyński)

Your responsibilities

• Close collaboration with an external accounting firm and the parent company regarding accounting activities and processes.
• Verifying accounting documents in KSeF, downloading them, and recording them in internal registers.
• Overseeing the proper flow of documents and the completeness of accounting records.
• Reviewing accounting documents for compliance with formal and accounting requirements.
• Providing support during audits and inspections.
• Monitoring changes in tax and accounting regulations.
• Operating the financial and accounting software (ERP), including in English.
• Collaborating with other company departments, including within the Group.
• Verifying compliance with the Value-Added Tax Act regarding issued and received VAT invoices.
• Preparing payments and handling bank transactions.
• Managing document workflows, correspondence, and archiving.
• Ordering office supplies and monitoring administrative costs.
• Organizing meetings, business trips, and company events.
• Liaising with service providers (cleaning, IT, security, etc.).
• Overseeing office equipment and reporting purchasing needs.
• Ensuring the proper flow of information between departments.

Our requirements

• A university degree in finance, accounting, or economics.
• At least 2-3 years of experience in an accounting role.
• Very good knowledge of tax regulations and the Accounting Act.
• English at a strong B2 level, used every day in speaking and writing (C1 an advantage)
• Proficiency in Microsoft Office, including good knowledge of MS Excel.
• Analytical thinking skills.
• Accuracy, responsibility, independence, proactivity, and good work organization.
• Openness and strong communication skills.

Optional

• SKwP certifications
• IFRS knowledge
• Experience in an independent accounting role

What we offer

• A newly opened, modern manufacturing site near Warsaw, backed by an established, family-owned international parent company
• A genuinely broad role where you own both finance and office administration - no two days quite the same
• The chance to help shape how a brand-new site works, rather than fitting into fixed routines
• Everyday collaboration in English with colleagues in the US and across Europe

About Us

BAPI (Building Automation Products, Inc.) has been making sensors since 1993 - the small, precise devices that tell heating, cooling and ventilation systems what the air is actually doing: its temperature, humidity, pressure and quality.

We're a family-owned American company from Gays Mills, Wisconsin, and our products are used all over the world - sold directly, online, and through our distributor network.

In September 2025 we opened our first manufacturing site in Poland, in Nowa Wola near Warsaw, joining our headquarters in the US and our European Distribution Center in the UK.

It's a young site where a lot is still taking shape — which is exactly what makes it interesting.

You'll work day to day with colleagues in the US and across Europe (that's why English matters to us), and you'll see the whole picture of how a real manufacturing business runs - from an invoice to a finished product leaving the door.

The controller of your personal data is BAPI Sp. z o.o. ul. Skaryszewska 7 03-802 Warszawa ("the Controller"). Your data provided in the recruitment process will be processed: • to carry out the current recruitment process - on the basis of Article 6(1)(b) and Article 6(1)(c) GDPR (data listed in Article 22¹ of the Polish Labour Code), and on the basis of your consent (Article 6(1)(a) GDPR) for any additional data you provide voluntarily; • and, where you give separate consent, for the purposes of future recruitment processes. Your data will be kept for the duration of this recruitment process (and, with your consent, for future recruitment for up to [e.g. 12 months]), after which it will be deleted. Providing the data listed in the Labour Code is a condition of participating in recruitment; providing any further data is voluntary. You have the right to access, rectify, erase, or restrict processing of your data, the right to object, the right to data portability, the right to withdraw consent at any time (without affecting the lawfulness of processing carried out before withdrawal), and the right to lodge a complaint with the President of the Personal Data Protection Office (UODO). Your data will not be subject to automated decision-making or profiling. For data-protection matters, contact: Wyświetl e-mail na pracuj.pl / BAPI Sp. z o.o. ul. Postępu 30 05-500 Nowa Wola. Please include the following consent in your application: I consent to the processing of my personal data by BAPI Sp. z o.o. for the purposes of this recruitment process. Optionally, for future recruitment: I also consent to the processing of my personal data for the purposes of future recruitment processes conducted by BAPI Sp. z o.o.