HR & Administration Business Coordinator

About the Role:

We are an international organization employing approximately 45 people in Poland, looking for a proactive and well-organized HR & Administration Coordinator to support our HR, administration, employee benefits, and office operations. This is a broad and diverse role offering exposure to multiple areas of HR and business administration. You will work closely with employees, managers, external payroll providers, legal advisors, and the leadership team, playing a key role in ensuring the smooth day-to-day functioning of the organization.

Key Responsibilities

• Coordinate employee lifecycle processes, including recruitment, onboarding, and offboarding.

• Maintain employee records and HR documentation.

• Administer HR systems and support employee-related processes.

• Collect, verify, and prepare payroll-related information for the external payroll provider.

• Coordinate time tracking, leave administration, and absence management processes.

• Administer employee benefits, including healthcare, life insurance, MyBenefit platform, and Employee Capital Plans (PPK).

• Coordinate occupational health examinations and health & safety training.

• Prepare reports and documentation for management and Group stakeholders.

• Support office administration activities and coordinate cooperation with external service providers.

• Manage the company fleet (up to 25 vehicles), including lease agreements, vehicle allocation, and employee support.

• Support employee development initiatives, training programs, and internal communication activities.

• Participate in environmental, ESG, BDO, and personal data protection (GDPR) related activities.

Requirements

• 1–2 years of experience in HR, administration, or a similar role, or a relevant educational background.

• Good command of English, enabling effective business communication.

• Strong organizational and multitasking skills.

• High level of accuracy and attention to detail.

• Ability to work independently and manage multiple priorities.

• Strong interpersonal and communication skills.

• Good knowledge of Microsoft Office applications.

• German language skills will be considered a strong advantage.

What We Offer

• Stable employment within an international and growing organization.

• A diverse role covering multiple HR and administrative areas.

• Direct cooperation with senior management and decision-makers.

• Opportunity to contribute to and improve internal processes.

• Hybrid working model – 4 days per week from the office and 1 day per week working from home.

• Modern office conveniently located approximately 20 km from Poznań.

• Professional development opportunities and broad exposure to business operations.

• Benefits package.(Medicover & My Benefits platform) 

• Friendly and collaborative working environment.

If you are looking for a role that combines HR, administration, employee support, and operational coordination, we would love to hear from you. Apply today and become an important part of our team!

Hays Poland sp. z o.o. is an employment agency registered in a registry kept by Marshal of the Mazowieckie Voivodeship under the number 361.