Immigration Specialist

We are looking for an Immigration Specialist to join our team and take on a key role in managing immigration processes for employees and stakeholders. If you excel in a fast-paced environment, have excellent attention to detail, and are committed to delivering outstanding service, this opportunity might be ideal for you. Become part of a team where collaboration, compliance, and operational excellence are at the core of what we do.

Oversee the preparation of documentation for Polish work and residence permits, including initial applications, renewals, job condition updates, and ensuring legal compliance Prepare employer-side documents for Polish visas, work permits, and residence permits Coordinate with immigration vendors to ensure seamless and efficient operations Serve as the primary point of contact for employees, managers, and HR teams throughout the immigration process Provide clear and accurate information to stakeholders, offering support as needed while meeting service-level expectations Monitor the progress of immigration cases, address challenges, and implement effective solutions as they arise Identify areas for process improvement and actively implement changes to optimize workflows Inform employees about organizational policies and ensure compliance with immigration regulations and company standards Share updates on case progress, gather stakeholder feedback, and prepare detailed reports for management Maintain compliance with corporate policies, local immigration laws, and data protection standards, including GDPR requirements Work collaboratively with HR teams, managers, vendors, and government authorities to ensure compliant immigration support Track expiration dates for permits and other critical deadlines to ensure timely actions and follow-ups Consistently produce high-quality results within deadlines, independently and with minimal supervision Bachelor’s or Master’s degree in a relevant field At least one year of professional experience in Immigration, Global Mobility, HR, or a related discipline Ability to follow established procedures while identifying opportunities for improvement and refinement Strong problem-solving, negotiation, and decision-making abilities Quick learner with the ability to handle multiple priorities and demonstrate initiative in a fast-paced work environment Excellent organizational and time-management skills Ability to remain focused and perform effectively under tight deadlines Proven experience working collaboratively with cross-functional teams to achieve objectives Strong interpersonal and communication skills with a focus on delivering excellent service to stakeholders Ability to establish and maintain positive relationships with stakeholders to ensure successful outcomes Commitment to confidentiality and sound judgment when managing sensitive information Proficiency in Microsoft 365, SharePoint, Google Drive, and Teams Interest in utilizing AI tools (e.g., Microsoft Copilot, ChatGPT) to enhance workflows and improve efficiency Interest in optimizing processes and driving operational improvements Fluency in English and Polish, with a minimum B2 level in both written and spoken communication