Administrative Assistant

About Our Client

Our client is a prestigious, globally recognized financial institution and a leading player in the investment banking world. Operating on a global scale, they are renowned for their excellence, cutting-edge market strategies, and commitment to fostering talent. In their Warsaw hub, they offer a dynamic, collaborative environment where innovation meets high-performance culture. This is an exceptional opportunity to anchor yourself within a world-class organization that truly shapes the global financial landscape.

Why You’ll Love This Role

Are you a master of organization who thrives in a fast-paced, high-stakes environment? Do you want to be the backbone of a team that drives the firm’s core financial strategies?

As an Administrative Assistant in Corporate Treasury , you will do much more than manage calendars. You will be a trusted partner to two-three Managing Directors, serving as the critical link between senior leadership, global stakeholders, and cross-functional teams. This role is ideal for a proactive self-starter who wants to own their responsibilities, streamline processes, and truly make the position their own.

Your Day-to-Day Responsibilities

• Calendar & Communication Mastery: Manage extensive, complex diaries and phone lines, seamlessly prioritizing requests across multiple global time zones.

• Travel & Expenses: Coordinate seamless international travel itineraries and manage subsequent expense processing for senior leadership.

• Team Integration: Act as the central point of contact for regional administrative queries, maintaining a high awareness of team priorities.

• Onboarding & Lifecycle Management: Orchestrate the onboarding and system provisioning for new hires, consultants, and internal transfers.

• Project Support: Dive into ad-hoc business projects, event coordination, and committee initiatives, keeping the department running like clockwork.

• Collaborative Backup: Work closely with a global network of assistants, stepping in to support colleagues and share coverage when needed.

Who We Are Looking For

• Experienced Professional: You bring a minimum of 3–4 years of experience as an Administrative Assistant supporting senior management (Managing Director level preferred), ideally within financial services or a corporate corporate environment.

• Communication Expert: You possess fluent written and spoken English with the ability to communicate concisely and confidently with global stakeholders.

• Tech-Savvy: You have strong working knowledge of the MS Office Suite (Outlook, Excel, PowerPoint).

• Proactive Problem Solver: You don't just wait for instructions - you anticipate needs, take initiative, and manage time-sensitive tasks with a calm, professional demeanor.

• Trustworthy & Discrete: You possess a strong work ethic and the utmost discretion when handling highly confidential information.

Ready to elevate your career? If you are motivated, detail-oriented, and ready to thrive in a busy, rewarding environment, we want to hear from you.