Small Orders Project Manager

Job Description Summary

The Small Orders Project Manager is responsible for the end‑to‑end delivery of small, low‑complexity customer projects and orders from handover through closure. The role focuses on high‑volume execution, strong customer communication, and disciplined control of scope, schedule, cost, and revenue recognition. This position plays a critical role in ensuring on‑time delivery, margin protection, and customer satisfaction while efficiently managing multiple concurrent small orders in a fast‑paced environment.

Roles and Responsibilities

• Project Delivery & Execution
  • Manage multiple small orders / small projects concurrently from initiation to closure
  • Ensure projects are delivered on time, within scope, and within approved cost
  • Apply standard project management processes appropriate for low‑complexity engagements
  • Actively manage risks, dependencies, and change requests to avoid scope creep
• Customer & Stakeholder Management
  • Serve as the primary point of contact for customers throughout the project lifecycle
  • Communicate clearly and professionally with customers regarding scope, milestones, risks, and next steps
  • Coordinate with internal stakeholders including Sales, Service, Engineering, Finance, and Operations
  • Represent the company professionally in all customer interactions
• Financial & Commercial Control
  • Own order execution, cost tracking, and margin protection for assigned small orders
  • Support timely revenue recognition, invoicing, and financial close‑out
  • Identify and escape financial risks early and propose mitigation actions
• Governance, Tools & Reporting
  • Ensure projects meet defined small‑order eligibility and gating criteria
  • Maintain accurate project data in project management and financial systems
  • Provide regular status updates and forecasting to PMO and leadership
  • Contribute to continuous improvement of small‑order delivery processes
• Continuous Improvement & Team Collaboration
  • Identify opportunities to streamline processes and improve cycle time
  • Share lessons learned and best practices across the PM community
  • Support onboarding or transition of small orders within shared or CoE models

Required Qualifications

• Fluent in German and English Language (both written and verbal)
• Basic experience in Project Management
• Project Management certification (PMP, PRINCE2, or equivalent) – preferred
• Experience in services delivery, healthcare, IT, or technical environments
• Strong customer‑facing communication skills
• Ability to work effectively in a matrixed, international organization
• Comfort working with standard PM and financial tools (e.g. PPM systems, Smartsheet, SAP, Workday)

Pay Range

For Poland based positions, Annual Salary Range: 166400,00PLN – 228800,00PLN. Placement within this range depends on: Relevant skills and qualifications, Prior job‑related experience, Internal equity considerations.

Benefits

• Health & wellness coverage
• Retirement and or savings plans
• Allowances or benefits to support role requirements (e.g., mobility, transport, or role‑specific needs such as a company car or allowance where applicable)
• Work‑life balance support (e.g., flexible working, leave programs)
• Recognition and incentive programs aligned with performance and company success

Performance Bonus: Details to be shared during offer discussions.

Note: Relocation assistance is not provided.