Administration and Office Team Leader

• Lead and develop the administration team
• Run the Kraków office day-to-day and coordinate task flow with the Office Manager in Warsaw
• Own the admin, events, and training budgets
• Manage vendors, contracts, and insurance policies (liability, cyber, Risk Ledger), including negotiations and renewals
• Own the events calendar for Poland
• Oversee the hardware lifecycle across both offices, including leasing and the T-Mobile contract
• Drive administrative standards, processes, and compliance (BDO, insurance, DMS, reporting)
• Lead cross-functional projects with IT, HR, Finance, and Legal, and align processes between Poland and the UK
• Drive employee experience across locations, together with the People & Culture team

Kogo poszukujemy?

• 4+ years in office management, administration, or operations, including direct people management
• A confident people leader — you delegate, give direct feedback, and build a team that operates independently
• Proven experience leading cross-functional and international projects end-to-end
• Hands‑on budget management — planning, tracking, and reporting
• Strong vendor management and contract negotiation skills
• Track record of organising large-scale company events
• Solid grasp of end‑to‑end administrative processes: procurement, equipment lifecycle, business travel, compliance, and documentation
• A sharp eye for process gaps — you spot what can be streamlined and act on it
• Comfortable juggling multiple areas without losing the detail
• Goal‑oriented with strong ownership — you manage outcomes, not just tasks
• Calm under pressure, flexible, and adaptable
• Fluent English and Polish, written and spoken — this is a must, not a nice‑to‑have