T&E Accountant

T&E Accountant

Miejsce pracy: Poznań

Your responsibilities

• Processing employee expense claims accurately and on time, ensuring complete documentation and timely reimbursements in line with company policies.
• Reviewing and validating expense reports to ensure compliance with Travel & Expense (T&E) policies, including receipts, business purpose, approvals, and applicable tax requirements.
• Executing month-end and period-end T&E activities, including expense accruals, corporate card postings, prepayments, and journal entries.
• Ensuring compliance with accounting standards, VAT regulations, local tax requirements, and internal policies related to employee expenses.
• Monitoring employee expense and corporate card open items, investigating discrepancies, and ensuring timely resolution and account clearing.
• Supporting the achievement of KPIs by maintaining high processing accuracy, policy compliance, timely execution, and effective issue resolution.
• Preparing and maintaining reconciliations of T&E-related balance sheet accounts, including employee receivables and corporate cards.
• Performing and complying with internal controls to ensure the accuracy and integrity of T&E processes.
• Supporting internal and external audits by preparing documentation and providing explanations related to T&E activities.
• Identifying process improvement opportunities and supporting standardization and automation initiatives.
• Collaborating closely with HR, Payroll, Finance, and business stakeholders to ensure smooth Travel & Expense operations.
• Supporting onboarding and knowledge sharing within the T&E team.

Our requirements

• Master's degree in Finance, Accounting, Economics, or a related field.
• 2–3 years of experience in accounting, preferably in a Travel & Expense (T&E) or Accounts Payable environment.
• Practical knowledge of accounting principles and a solid understanding of tax regulations, including VAT.
• Advanced Microsoft Excel skills.
• Experience working with ERP/accounting systems; SAP knowledge will be considered an advantage.
• Strong analytical skills and excellent attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment.
• Team-oriented mindset with strong communication and collaboration skills.
• Proactive approach with a continuous improvement mindset.
• English proficiency at B1/B2 level.
• Availability to work in a hybrid model (home office and Pepco office).

What we offer

• Work in an international company featured on the Forbes list of the best employers in Poland and beloved by millions of consumers in Poland and Europe.
• A competitive salary and real opportunities for promotion - the development of our employees is the cornerstone of our strategy!
• Life insurance on preferential terms, to feel secure.
• An extensive benefits platform offering a wide range of options – including medical care, sports cards, events, trips, shopping vouchers, and more.
• Discounts on purchases at Pepco stores – get your favorite products at even better prices!
• A wide range of training sessions, courses, and webinars designed to help our employees grow and thrive!
• The opportunity to improve language skills by working in an international environment.
• Free psychological, legal, and financial consultations as part of our employee support program – our employees' well-being is our top priority!
• Smart Lunch – meal subsidies for the company canteen, giving access to daily on-site dishes at discounted prices.
• Financial recognition in the form of jubilee awards, additional days off, and loyalty-based discounts for employees celebrating their work anniversaries.
• A social fund providing additional financial support to ensure security and assistance in various life situations.
• A friendly atmosphere and support from colleagues who are eager to share their expert knowledge – despite being a large organization, we’ve maintained a warm, informal atmosphere.
• A role within a unique organizational culture – Pepcoolture – where our mission, vision, and values are the foundation of our everyday work.

Benefits

• sharing the costs of sports activities
• flexible working time
• corporate products and services at discounted prices
• integration events
• corporate library
• no dress code
• parking space for employees
• leisure zone
• charity initiatives
• Multikafeteria
• EAP - psychological, legal, and financial suport
• Group insurance with preferential terms
• Subsidies for medical care
• Smart Lunch – meal subsidies in the company canteen
• Jubilee award
• Additional days off and discounts for years of service
• Social fund for extra financial support

Recruitment stages

• Phone Call
• Online Meeting (1-2)
• Hiring Decission

Pepco – Biuro (Customer Support Center)

Pepco is a well-known and respected brand present in 18 European countries. We are proud that the company’s office is located in Poznań, where the most important decisions are made. Our team already consists of over 1,300 people, and our daily work impacts the operation of more than 3,700 Pepco stores across Europe!

Our success lies in the speed at which we are growing – we employ over 30,000 people, open several hundred stores annually, and enter new European markets! Our appetite continues to grow, but we never forget that our greatest strength is our people, and it is thanks to their passion, energy, and commitment that we still have the courage to reach for more!