Administrative Assistant

Administrative Assistant

Miejsce pracy: Gdańsk

Your responsibilities

• Manage calendars, appointments, meetings, and travel arrangements for the Development leadership and team
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items and key deliverables
• Support the preparation of reports, presentations, project updates, and other business documents
• Maintain organized records, files, contracts, correspondence, and development-related documentation while handling confidential information with discretion
• Provide general administrative support, including expense claims, purchase requests, invoices, office coordination, and ad hoc support to leadership
• Provide administrative support for cross-functional initiatives within Development and across the LEO Pharma enterprise

Our requirements

• Diploma or Bachelor’s degree in Business Administration, Management, or a related field
• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or in a similar support role
• Strong organizational and time management skills, with the ability to multitask and manage competing priorities
• Experience supporting project, or corporate functions is an advantage
• Excellent written and verbal communication skills, including proficiency in English
• Exercise discretion, sound judgement and professionalism in handling confidential and/or sensitive information.
• Strong knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook

What we offer

This role offers the opportunity to work closely with leaders and teams in a key Development function, with broad exposure across administration, coordination, and stakeholder support. You will collaborate with colleagues across Procurement, Facility Management, Finance, and the Development PA network, while building strong experience in a global and fast-moving business environment.

Benefits

• private medical care
• life insurance
• flexible working time
• retirement pension plan
• extra social benefits
• holiday funds
• employee referral program

Your role

As Administrative Assistant, you will provide administrative, coordination, and organizational support to the Development function and its leadership team. You will help ensure smooth day-to-day operations through effective calendar and meeting management, timely follow-up on actions and deadlines, and professional handling of documentation, communication, and stakeholder interactions. This role is well suited to someone who is structured, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Your new team

You will join the Development organization in Gdańsk, where you will support leaders and colleagues in their day-to-day activities and help ensure effective coordination across teams. The role includes collaboration with a broad internal network, including Procurement, Facility Management, Finance, and the PA network in Development. You will become part of an international company culture where teamwork, structure, and support are highly valued.

LEO Pharma Global Business Service Center

At LEO Pharma, we are global leaders in medical dermatology. We have 115 years’ experience in bringing innovation to healthcare. And we are eager to do much more. Each year, close to 100 million people have a better day because of our medicines. Founded in Denmark and working across global markets, LEO Pharma offers the opportunity to contribute in an international environment while being part of a role based in Gdańsk, Poland. This position offers the chance to support a key Development function through high-quality coordination, administration, and stakeholder support.

Within medical dermatology, LEO Pharma has the broadest global portfolio of treatments. Our medicines can help people heal. People with chronic conditions can get a chance to reconnect and lead better lives. And healthcare professionals gain access to a toolbox of innovative and proven solutions spanning atopic dermatitis, psoriasis, acne, infections, rosacea, general pustular psoriasis and chronic hand eczema.