AP Team Leader/ AP Coordinator

AP Team Leader/ AP Coordinator

Miejsce pracy: Warszawa

Recruitment for

Our client is a well-established, international organization operating in a dynamic and growing environment. The company is committed to operational excellence, continuous improvement, and delivering high-quality finance services across its global network. This is an excellent opportunity to join a collaborative team and play a key role in ensuring efficient Accounts Payable operations while supporting process enhancements and service delivery standards.

Your responsibilities

• Coordinating day-to-day Accounts Payable operations and supporting an international AP team to ensure accurate and timely processing of supplier invoices.
• Monitoring invoice processing queues, approval workflows, and payment schedules to meet agreed service levels and internal controls.
• Reviewing and overseeing invoice coding, approvals, and exception handling across multiple legal entities.
• Acting as the first point of escalation for complex supplier, stakeholder, and payment-related queries.
• Coordinating payment runs and ensuring compliance with company policies, approval matrices, and financial controls.
• Supporting supplier statement reconciliations and resolving outstanding discrepancies.
• Reviewing employee expense claims and corporate credit card reconciliations in line with company policies.
• Supporting month-end activities, including accruals, reconciliations, reporting, and AP close processes.
• Preparing AP metrics, KPIs, and operational reports for management.
• Identifying process improvement opportunities and supporting automation, standardization, and continuous improvement initiatives.
• Collaborating closely with Finance, Procurement, Treasury, and business stakeholders to ensure effective service delivery.
• Supporting onboarding, training, and development of new team members and promoting best practices across the AP function.

Our requirements

• Minimum 5 years of experience in Accounts Payable, Finance Operations, or Shared Services environments.
• Previous experience in a Team Leader, Coordinator, Senior AP Specialist, or supervisory role.
• Strong understanding of end-to-end Accounts Payable processes, including invoice processing, payments, supplier reconciliations, and expenses.
• Experience working in a multinational or shared services environment.
• Good knowledge of financial controls, month-end activities, and AP reporting.
• Strong analytical and problem-solving skills with high attention to detail.
• Ability to prioritize workloads, coordinate multiple activities, and meet deadlines in a fast-paced environment.
• Excellent stakeholder management and communication skills.
• Experience with ERP systems such as SAP, Oracle, Workday, D365, or similar platforms.
• Advanced Excel skills.
• Fluent English; additional European languages would be an advantage.

What we offer

• Opportunity to lead and coordinate a high-performing Accounts Payable team within an international organization.
• Exposure to global finance operations and collaboration with senior stakeholders.
• Involvement in process improvement, transformation, and automation initiatives.
• International and collaborative work environment.
• Hybrid working model.
• Competitive salary and attractive bonus scheme.
• Comprehensive benefits package.
• Strong development and career progression opportunities within finance operations and shared services.