Office and Project Coordinator

Office and Project Coordinator

Miejsce pracy: Poznań

Your responsibilities

• Office & Administrative coordination:
• Oversee and manage day-today office operations and processes across SSC.
• Maintain office supplies, equipment and workspace needs for the Poznań SSC department.
• Coordinate logistics for team events, workshops, training sessions and stakeholders' visits.
• Coordinate office maintenance, repairs, and renovations as needed.
• Handle incoming inquiries, correspondence, and direct them to the appropriate personnel.
• Manage document management and support the internal documentation process coordination.
• Collaborate with facilities management teams to ensure a safe and functional work environment across all locations.
• Coordinate office space planning, furniture, and equipment needs for new and existing staff.
• Stakeholder & MD Office Coordination:
• Coordinate the MD’s Stakeholder engagement caledars: schedule project-related meetings, prepare briefing materials, presentations and agendas for the strategic projects.
• Support Managing Directors in project and capacity planning and ongoing project coordination.
• Coordinate cross-team assignments – support organization of kick-off meetings, maintain projects tracking, priority setting, monitor timely delivery and update on project actions.
• Event Coordination:
• Assist in planning and coordinating office events, meetings, and trainings across the three locations.
• Arrange logistics for meetings, including room setup, catering, and audio-visual equipment.
• Communication and Coordination:
• Serve as a point of contact for staff members at all locations, ensuring effective communication and coordination.
• Facilitate communication and collaboration between the different locations.
• Continuous improvement:
• Coordinate the implementation of processes, new templates and tools across SSC.
• Track and report on the assigned project realization.
• Contribute to process improvement initiatives and support coordination of their introduction.

Our requirements

• Bachelor degree in Business Administration, Economics or Management.
• Minimum 2-3 years of experience in project coordination, office management or similar roles.
• Excellent organizational and time management skills.
• Project Management skills, including: project coordination, reporting and preparing documentation.
• Strong written and verbal communication in English and Polish
• Advanced MS Office and project tracking tools (Teams, Power Point, Excel, Planner, Sharepoint)
• Ability to multitask and prioritize tasks effectively.
• Proactive and solution-oriented approach to problem-solving.
• Collaborative mindset, openess and willigness to work in diverse environment
• Experience with Office management and Travelling Management tools (Concur, Emburse), and Project management tools (Jira, MS Project or similar) is a plus.
• Knowledge of facilities management and administrative procedures is a plus.
• Driver license and willingness to travel across 3 locations (Poznań, Środa Wielkopolska, Radom).

Benefits

• sharing the costs of sports activities
• private medical care
• sharing the costs of foreign language classes
• sharing the costs of professional training & courses
• life insurance
• flexible working time
• preferential loans
• corporate library
• extra social benefits
• employee referral program
• charity initiatives
• LinkedIn Learning

Dürr Group Services sp. z o.o.

Welcome to Pure Passioneering.

If you’re passionate about technology, and Industry 4.0 inspires you, then the Dürr Group is the right company for you. Here you have the freedom to use your entrepreneurial skills, the chance to work with an international focus, and the certainty of jumping into the digital industrial age.