Project Manager, Medical & Regulatory Department

Project Manager, Medical & Regulatory Department

Location: Warsaw, Mazowieckie, PL

Responsibilities

• Leading end-to-end project management for medical initiatives, including project plans, timelines, milestones, risks, dependencies, and governance reporting to Medical/Regulatory Director
• Organising and managing medical congress/internal meetings activities – from planning and execution support to post-event follow‑up – and coordinating compliant KOL engagement together with the Medical Affairs team
• Coordinating execution of digital medical programs, ensuring content readiness, documentation, and compliance checks aligned with medical objectives and project governance
• Driving operational planning and delivery for RWE, ISS, and publication activities, ensuring scientific inputs are routed for review/approval and incorporated into final deliverables
• Partnering with cross‑functional teams (Medical, Regulatory, PV/Compliance, Digital/IT, Insights & Analytics, Customer Strategy & Sales, and MAPA) to align medical initiatives with local strategy and priorities while maintaining medical integrity
• Owning budget planning, vendor contracting, and invoice approval for assigned initiatives – tracking spend against plan, supervising vendor execution, and escalating risks where needed
• Ensuring activities follow company SOPs, governance processes, and applicable regulatory/ethics requirements, with full documentation control for audit readiness

Qualifications

• A university degree in a life sciences or health‑related discipline (or equivalent experience), with a strong understanding of Medical Affairs processes and project delivery in a regulated environment
• Relevant experience managing cross‑functional projects in Medical Affairs – for example congresses, digital medical activities, RWE, ISS, or publications – including coordinating KOL‑related activities in a compliance‑oriented way
• Proficiency with project management tools (e.g., MS Project, Jira, or Smartsheet), Veeva (or equivalent regulated platform), and SharePoint for documentation, versioning, and collaboration
• Strong project planning, organisation, and prioritisation skills, with a quality mindset that values traceability, documentation discipline, and attention to detail
• Excellent communication and stakeholder management skills, including KOL‑facing coordination, with proactive risk/issue management and the ability to operate effectively in a matrix environment without direct people management responsibility
• Fluency in Polish and English, both written and spoken

Benefits and Compensation

Salary: Annual base salary ranging from 177,660.00 to 310,900.00 PLN, corresponding to the level of the position.

Incentives and Benefits: The salary package may include short‑term and/or long‑term incentives as well as other employee benefits based on position level, location, functional area and relevant market benchmarks.

Application Deadline

Apply before 8 July 2026. Applications are reviewed on an ongoing basis, so please submit your application as soon as possible.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.